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HR and Finance Administrator

Hillington, Glasgow, UK

Job Type

Full TIme

About the Company

This is a fantastic opportunity for a HR and Finance Administrator to join a leading energy business, that builds its success based on the dedication and commitment of its team.

Integrity, quality, and a can-do attitude are a number of values that play a significant part in their continual growth. With this business you can be part of a community that fosters entrepreneurial spirit and supports you in your personal development.

About the Role

• Preparing contacts of employment and issuing new employee documentation.
• Updating employee file with competed paperwork, right to work checks etc.
• Arrange inductions with business support functions for new starts and send schedule to new employee to confirm format of first day.
• Update HR system with job role details and personal information, set up payroll items.
• Issue probation reviews to managers and manage the process to ensure completion, producing correspondence.
• Manage the administration of the leaver process, conducting exit interviews.
• Manage the HR mailbox.
• Monthly reporting of HR data.
• Processing accounts payable invoices, supplier statement reconciliations and dealing with queries.
• Prioritise your daily workload to ensure that a high volume of invoices can be processed on a daily basis.
• Setting up new suppliers and maintaining their records in NAV.
• Maintain a close control over the outstanding invoices to ensure timely payment to suppliers.
• Manage all communication from the Invoicing mailbox - all invoices, statements & enquiries
• Process credit notes & match with relevant invoices
• Resolve any discrepancies between purchase orders & supplier invoices
• Liaise with suppliers by email & telephone to resolve disputes with their invoices & payment enquiries
• Reconcile monthly statements
• Filing any other general duties as required to support Finance and HR department.

Requirements

  • Ability to communicate clearly, concisely and persuasively both verbally and in writing.

  • Ability to work under pressure, meet deadlines and work confidentially.

  • Ability to work on own initiative and to act as an effective team member.

  • Well-developed skills in organising and planning.

  • Previous experience of purchase ledger is preferred and an awareness of overall accounting processes.

  • Ability to process a high volume of invoices on a daily basis.

  • Good PC skills (Excel, Word, PowerPoint, Gmail,) 

  • Knowledge of SAP an advantage but not essential.

  • Excellent communication skills to work across the business.

  • Proactive with new ideas for efficiencies and improvements.

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