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Business Unit Administrator 2

Northern Ireland, UK

Job Type

Full Time

About the Company

This is a fantastic opportunity for a Business Unit Administrator to join a leading energy business, that builds its success based on the dedication and commitment of its team.

Integrity, quality, and a can-do attitude are a number of values that play a significant part in their continual growth. With this business you can be part of a community that fosters entrepreneurial spirit and supports you in your personal development.

About the Role

The Business Unit Administrator will support all aspects of business unit administration and support site projects by carrying out general office administration.

The position involves interfacing on a regular basis with our Project Management team and Finance, whilst also working directly with site teams ensure optimum project delivery.

The jobholder will contribute to the continuous development of the through flexibility, and adaptability to meet business requirements.

Responsibilities & Duties:
Including but not limited to the following:

• Populate accounting system with timesheet information.
• Assist with compilation of monthly safety reports.
• Maintaining and updating Training Database.
• Maintain records and file documents.
• Reconciliation of supplier statements.
• Liaising with suppliers to deal with all queries.
• Efficient use of the company IT systems for record keeping, finance requirements and project support.
• Assist with:
o All aspects of vehicle administration - including Fuel Cards and Tracker Keys
o Reconcile credit card transactions with monthly statement
o Issuing safety critical information to site based staff
o Estimating department on tender returns
o Set up of new suppliers
• Act as a daily contact point in office for the clients staff contractor’s customers and suppliers.
• Assist with general administration associated with the procurement of site requirements including plant hire and materials.
• Coordinate travel arrangements for staff members.

Requirements

  • A minimum of 2 years recent experience in providing administrative support within a busy office environment.

  • A good standard of educational attainment with a minimum Grade C GCSE passes in English and Maths.

  • Sound IT skills including use of the Microsoft Office package with the ability to quickly learn new skills and become familiar with new software packages.

  • Excellent organisational, communication and interpersonal skills, able to relate to staff at all levels.

  • Be able to work under pressure, be a team player and have a high level of self-motivation.

  • Possess the ability to use your initiative to ensure new skills and tasks are picked up easily.

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